Find and Replace Across Many Notes: Practical Examples
With dozens of notes open, searching each one by eye is slow. AllInNote lets you find a word across every note at once and replace it where you choose. Here is how to use both safely.
Find: see which notes match
Type a word or phrase in Find in notes. Every note that contains it gets a thin red outline, and the counter shows how many notes matched. The search ignores upper and lower case, so Budget and budget both match. Press Enter or click the magnifier to jump to the next matching note. Clear the box to remove the outlines.
Replace: change the selected note only
Enter the text to replace in the first box and the new text in the second. Select a note by clicking it, then press Replace. Every occurrence in that single note changes, and other notes are untouched. This is ideal when only one document uses an old name.
Replace all: change every matching note
Replace all changes every occurrence in every note that contains the text. A toast tells you how many replacements were made and in how many notes. Notes you pinned are skipped and reported, which protects templates and reference notes.
Safe workflow in three steps
- Preview with Find. Search the old text first and check which notes light up.
- Back up. Replacements cannot be undone, so copy your notes folder if the change is large.
- Replace, then verify. Run the replacement, search for the new text and skim a few notes.
Practical examples
- A project was renamed. Replace Project Falcon with Project Orion in all notes.
- Tag status. Replace
#draftwith#finalin one note as you finish it. - Update a contact. Replace an old email address with a new one everywhere it appears.
- Close out actions. Replace
ACTION:withDONE:in a single meeting note. - Fix a repeated typo across a whole set of notes.
Things to watch for
- Short search words match inside longer words. Searching art also matches start. Use a longer phrase or include spaces.
- The replacement text is inserted exactly as typed, including capital letters.
- A phrase that spans two differently formatted pieces of text may lose that note's on-screen formatting when replaced; the text itself is always correct.
- Pin notes you never want touched.
Related reading: A simple meeting notes template.